Questions and answers - monthly payroll reporting - fora.se

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Questions and answers

Monthly payroll reporting – from 2024 and onwards

Questions and answers about the new employee marking, monthly pay roll reporting and the new invoicing routines, in connection with the transition to monthly reporting of manual workers in 2024.

The page was updated on 2025-06-27 and is a translation of the Swedish version.

General questions

Why is Fora switching to monthly management of the collectively agreed insurances?

What does Fora switching to monthly payroll reporting mean?

What is the purpose of the switchover to monthly reporting?

Why is the switchover taking place at different times for manual workers and non-manual workers?

We employ both manual workers and non-manual workers – what will the switchover be like for us?

When will there be shared reporting to Fora and Collectum?

What will Avtalat’s role be in this?

How will the switchover to monthly reporting affect me as an employee?

Why do we have two agreement IDs on our new insurance confirmation?

Marking of employees

Where do I find our marking alternatives?

Where do we carry out the new marking, at Fora or in our payroll system?

If I make changes to the marking on Mina sidor (My pages), will the information also be updated in our payroll system?

Do I need to re-mark every month?

What does FOK stand for?

How do I know which marking to select for an employee?

Where can I get help if I am unsure about which marking to use?

We have associated agreements (hängavtal). Which marking should we select for our manual workers?

We don't have any collective agreement, what should we mark a manual worker with?

How do I mark owners/self-employed persons?

We have manual workers who have multiple ongoing employments/are covered by several different collective agreements/have duties both as manual and non-manual workers, how should they be marked?

What happens if a manual worker changes employment within the company, mid-month?

How do I correct a marking retroactively?

We have employees who are not covered by the collective agreements we have signed, how should they be marked?

What happens if we switch to another collective agreement or add a new one – will this affect our marking?

Should non-manual workers be marked?

We have received marking codes for non-manual workers but they shouldn't be marked, right?

Can there be several different marking options within a collective agreement?

What does a marking look like?

Why does one of my employees have a marking that starts with TAG instead of FOK?

I don't understand when to use the alternative “FOK301151, Arbetare, med arbetsuppgifter utanför kollektivavtal” (Manual worker, with duties outside collective agreements)?

I’ve entered an end date for a marking/employment in the Administrera arbetare (Administer manual workers) e-service, but the date I’ve entered is not displayed in the interface. Do I need to re-enter it?

I’ve incorrectly added “Agreement on continued earning of occupational pension” to an individual – how do I remove it?

I’ve submitted Individual-related details via an Excel file but can’t see them in the “Administer manual workers” e-service. Why?

I am unable to change the marking for one or more employees. What should I do? 

How do I delete an individual that we have marked but who never started their employment?

How do I change the start date of an employment?

Now that there are dates for both employment and marking/mark-up, do I need to change the employment start date? It currently says 2024-01-01, even though the individual was employed much earlier.

Which date should I enter for the marking/mark-up?

Can the start dates for employment and marking/mark-up be different?

The monthly payroll reporting

How much time do we have for each monthly report?

Should I exclude any manual worker from our monthly reporting?

How do I know if a manual worker should continue earning towards SAF-LO Collective pension insurance and/or a supplementary pension premium after the age of 65?

Now that manual workers over the age of 65 year should also to be included in the reporting, does this mean that we will start paying towards SAF-LO Collective Pension Insurance and/or supplementary pension premiums for them as well?

How do you know if the employee should earn money towards SAF-LO Collective Pension Insurance/supplementary pension premiums after the age of 65 years?

When should I use the SAF-LO Collective Pension Insurance after 65 years and the Supplementary pension premium after 65 years?

Should payroll data for non-manual workers also be reported monthly?

Should I report pay every month, regardless of the amount, even for a part-time employee who is paid a very small amount?

Should I submit a monthly report even if I have not delivered any pay at all for one month?

Should I include employees who have not received pay a certain month, e.g. employees paid by the hour?

How do I go about reporting seasonal employees?

What do I do about extra staff who have multiple short-term employment contracts in one month? Should each individual employment contract be registered, marked and then terminated?

What do I do about employees paid by the hour?

I am the sole employee of the company, which I also own, should I also report payroll monthly?

Should the basis for Företagares egen försäkring (Self-employed insurance) also be reported on a monthly basis?

What happens if our monthly payroll report is late?

Will we be charged a penalty for delayed reporting even if we have not disbursed pay for the month in question?

What happens if we do not report at all?

Can I submit reports for multiple corporate identification numbers in the same file?

We are several branches under the same corporate identification number. Will we be able to send separate files from each branch?

Can I upload files for multiple corporate identification numbers at the same time?

Can I report payroll via API from my payroll system?

Will we be able to extract a reconciliation file similar to the one Collectum has?

I report to the Swedish Tax Agency (Skatteverket) every month, couldn’t you just use that information?

Can I no longer report a manual worker without a Swedish personal identity number or co-ordination number after the transition to monthly reporting?

What happens if the manual worker has not yet received their co-ordination number when the first monthly report is due?

Can other administrators besides the main administrator carry out payroll reporting?

What is the format of the file from the payroll system used for monthly reporting?

Can I report more than one month in the same file?

Should trade union representatives also be reported monthly?

What should trade union representatives be marked with?

How do I report an employee who has a protected identity when first and last names are mandatory in the file?

Do we need to report any newly employed manual workers on an ongoing basis?

How do I remove someone – for example, a non-manual worker – whom I have incorrectly marked and reported pay for?

I have reported via file but incorrectly included a non-manual worker. If I submit a new file with the person removed will it be deleted?

How do I know that my reporting was correct?

Can I report pay via file if it’s not possible to complete marking in the payroll reporting system?

I can't complete marking in the payroll system, what should I do?

Can I use the Excel file for payroll reporting?

Can I report pay for future months?

How will the 7.5 IBA limit be calculated from 2024 onwards, per year (as now) or per month?

What does “pay attributable to another month” mean?

How should the pay be distributed over previous months?

How do I allocate pay for employees who have several separate employment contracts?

How can I see if wages have been attributed to other months?

How do I use attributable pay for employees who have several separate employment contracts?

How do I know if the pay is attributable to another month?

What happens if we fail to report attributable pay?

What is the purpose of attributing certain types of pay to other months?

Does our payroll system support pay attributable to another month?

Is it possible to report negative pay?

How do I correct already reported pay?

How do I report pay when an employment has ended?

I have recently reported the pay of manual workers for 2023 – why do I have to register everyone again simply because Fora is switching to monthly reporting?

Will monthly reporting affect gross paid out?

I have incorrectly attributed pay. How do I correct it?

Invoicing routines

When do you invoice the cost for a certain month? 

How many days do we have, to pay the invoice?

Why have I been charged a late reporting fee?

Can we get detailed data about cost per employee, per product, per period for each month?

Will it be possible to receive the new monthly invoice or a specification at cost centre level?

Will supplementary pension premiums also be invoiced and transferred each month?

Why am I required to pay a premium supplement?

What is a premium supplement?

How much does the premium supplement cost?

Why are there different pension premiums, since everything is a manual worker’s occupational pension?

To which bankgiro numbers should the invoice for non-manual workers’ and manual workers’ insurance be paid?

Why can't I see the price/percentages on the invoice specification or in the CSV file Detaljerade kostnader (Detailed expenses)?

Why are you not compiling the data for the special payroll tax on pension costs (SLP) for the whole year?

Why does payment of Fora’s monthly invoices flag up a warning in our internet bank?

The monthly invoice is incorrect. What should I do?

Can I offset a monthly invoice against a credit note on an invoice that is based on annual reporting, and vice versa?

My report contained errors last month and I made corrections. Will I receive a new invoice for that month?

The cost of Avtalspension SAF-LO, Collective pension insurance was unexpectedly high for some of the company’s employees. What could the reason be?

What do I do if I have paid to the wrong bank giro?

How can I reconcile reported information with invoiced information?

How is the cost for the SAF-LO Collective Agreement Pension calculated?

Employees’ pension premiums

What does the switchover to monthly reporting mean for our employees?

When will the pension premiums be transferred to our employees´ pension companies?

When will our employees be able to see the pension premiums on Mina sidor (My pages)?

Can employees see the reported monthly payrolls?

KONTAKTA OSS (vardagar 8-17)

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